High Mast Lighting BOQ Checklist for EPC Tender Projects

Quick Answer

A high mast lighting BOQ should not only list poles and luminaires. It should connect each line item to drawings, datasheets, IES/LDT files, DIALux evidence, foundation inputs, electrical scope, commissioning records and handover documents.

For EPC contractors, consultants, municipal owners, ports, airports, industrial facilities and project buyers, the BOQ is a scope-control document. It helps different bidders price the same technical boundary and helps the project team identify missing items before quotation, procurement, installation and handover.

A complete high mast BOQ should cover mast structure, luminaires, brackets, photometric evidence, foundation interface, anchor bolt package, lowering system, electrical cabinet, SPD, grounding, controls, installation support, testing, commissioning, spare parts, warranty and O&M documents.

This guide is not a high mast price list or a copy-paste legal BOQ template. It is a BOQ completeness and evidence-chain review guide. Final BOQ wording, quantities and values must be adapted to project drawings, employer requirements, local authority rules, consultant review and approved design documents.

Project Review Summary

Item	BOQ Review Point
Main Topic	High mast lighting BOQ checklist for EPC tender and RFQ projects
Best-Fit Users	EPC contractors, consultants, municipal owners, ports, airports, industrial owners and procurement teams
Main Question	What should be included in a high mast lighting BOQ before RFQ or tender submission?
Main Risk	Only listing poles and luminaires while missing foundation interface, lowering system, electrical scope, IES/DIALux evidence, commissioning and handover documents
BOQ Function	Makes scope measurable, comparable and reviewable before quotation and procurement
Required Evidence	Drawings, datasheets, IES/LDT files, DIALux report, structural input package, electrical documents, commissioning checklist and handover records
Main Deliverable	A BOQ that connects line items to technical evidence and acceptance records
Commercial Value	Reduces missing scope, unclear quotations, supplier variation claims and handover disputes

BOQ vs Specification vs Submittal: What Belongs Where

A common tender problem is confusing the BOQ, specification and submittal package.

They are connected, but they are not the same document.

Document	Main Purpose	Typical Content	Common Mistake
BOQ	Lists measurable scope for pricing and comparison	Items, quantities, units, scope boundaries and required inclusions	Treating it as a simple product list
Technical specification	Defines performance, materials, standards, responsibilities and acceptance requirements	Pole requirements, lighting criteria, electrical scope, lowering system requirements, commissioning requirements	Copying values from another project without review
Supplier submittal	Provides evidence that proposed products and systems meet the tender	Datasheets, drawings, IES/LDT files, DIALux report, manuals, certificates, warranty and checklists	Accepting a product name without supporting documents
Drawings	Define layout, interfaces and installation information	Pole layout, base plate, anchor layout, wiring, cabinet, aiming schedule	BOQ line items not matching drawings
Acceptance record	Confirms the delivered and installed system was checked	Inspection records, test records, commissioning report, as-built files	Not defining records before procurement

The BOQ should list what is included. The specification should define how it must perform. The submittal package should prove what the supplier is offering. The acceptance records should prove what was delivered, installed, tested and handed over.

What a High Mast Lighting BOQ Should Cover

A high mast lighting BOQ should cover the complete project scope, not only the main visible components.

Typical BOQ areas include:

• High mast pole or mast structure.
• Base plate and anchor interface.
• Foundation input or civil interface responsibility.
• Luminaire quantity and mounting arrangement.
• Brackets, headframe or luminaire ring.
• Optic, IES/LDT file and aiming schedule evidence.
• DIALux report or accepted lighting calculation package.
• Lowering system, winch, wire rope, latch and tools where applicable.
• Electrical cabinet, cables, SPD, grounding and controls.
• Smart control or remote monitoring if required.
• Installation support and inspection records.
• Testing and commissioning.
• As-built drawings.
• Handover documents.
• O&M manuals.
• Spare parts and special tools.
• Warranty documents.

A weak BOQ may look simple at the quotation stage, but it can create disputes later. If a bidder includes lowering system, SPD, commissioning and O&M documents while another bidder excludes them, the prices are not comparable.

BOQ Scope Matrix

BOQ Area	What to Include	Linked Evidence	Common Risk if Missing
Mast structure	Pole height, sections, material, coating, base plate, access door	Pole drawing, datasheet, coating document	Quotation excludes structural details or interface requirements
Foundation interface	Base plate, anchor layout, template, pole reactions if required	Base plate drawing, anchor bolt layout, structural inputs	Civil team cannot coordinate foundation design
Luminaires	Quantity, model, wattage range, lumen output, optic, CCT, CRI, IP/IK	Datasheet, IES/LDT file, DIALux report	Product cannot be matched to lighting calculation
Brackets / headframe	Mounting structure, luminaire positions, tilt interface	Drawing and aiming schedule	Installed arrangement differs from design
Photometric evidence	IES/LDT files, DIALux report, aiming schedule	Lighting design package	Tender cannot verify lighting performance
Lowering system	Ring, winch, wire rope, latch, headframe, tools and manual	System drawing, manual, inspection requirement	Maintenance access becomes unclear
Electrical scope	Cabinet, cable, SPD, grounding, breaker, control interface	Wiring diagram, cabinet drawing, SPD datasheet	Suppliers quote different electrical boundaries
Controls	Timer, photocell, dimming, smart control or monitoring	Control document and setting record	Dimming or monitoring scope is not priced
Installation	Delivery, installation support, inspection hold points where required	Method documents by qualified parties if required	Installation scope becomes a variation item
Commissioning	Functional checks, electrical tests, night verification if required	Commissioning checklist	Acceptance becomes subjective
Handover	As-built, O&M manual, spare parts, warranty, training record	Handover package	Owner lacks future maintenance documents

BOQ Evidence Chain: Line Item -> Supplier Evidence -> Acceptance Record

A high mast BOQ is stronger when each line item is connected to evidence.

The tender team should be able to trace each major item like this:

BOQ line item
-> required detail
-> supplier evidence
-> installation or commissioning record
-> handover document

BOQ Evidence Chain Table

BOQ Line Item	Required Evidence	Acceptance Record
High mast pole	Pole drawing, material/coating document, base plate detail	Delivery inspection, installation inspection, as-built record
Base plate and anchor interface	Base plate drawing, anchor bolt layout, template detail	Foundation interface release, installation record
Luminaire	Datasheet, model list, IES/LDT file, control setting	Model verification, functional commissioning
Optic / beam distribution	IES/LDT file, DIALux report, aiming schedule	Aiming record, night verification if required
Luminaire ring / headframe	Component drawing, fixture layout	Visual inspection, commissioning record
Winch / lowering device	System drawing, manual, rated scope, tool list	Functional check and O&M handover record
Wire rope / latch system	OEM document, inspection requirement, manual	Inspection / functional record
Electrical cabinet	Cabinet drawing, wiring diagram, component list	Electrical inspection and test record
SPD	SPD datasheet, location and replacement access	Inspection / replacement record if required
Grounding / bonding	Project-defined requirement and connection details	Grounding test record if required
Control system	Timer, dimming, smart platform or monitoring document	Control commissioning record
Installation support	Approved procedure or qualified party documentation where required	Site inspection record
Commissioning	Checklist and witness requirement	Signed commissioning report
Handover package	As-built, manuals, warranty, spare list, training record	Owner handover acceptance

This evidence chain is what turns a BOQ from a price table into an engineering review tool.

High Mast Pole and Mast Structure BOQ Items

The high mast pole is not just a height number. BOQ details should make clear what the supplier is providing and what must be coordinated with the civil and installation teams.

Pole and Mast BOQ Items

BOQ Item	Description	Required Detail	Related Document
High mast pole	Main mast shaft and sections	Height, section arrangement, material, coating and access door	Pole drawing / datasheet
Base plate	Pole-to-foundation interface	Plate geometry, bolt holes and project-approved interface	Base plate drawing
Access door	Maintenance access opening	Size, location, lock and protection requirement	Pole drawing
Cable entry	Cable routing into mast	Entry location and protection	Pole / electrical drawing
Coating / corrosion protection	Surface protection system	Galvanizing or paint system as specified	Coating document
Aviation obstruction light if required	Warning light for aviation or authority requirement	Only if required by local rule or project condition	Authority / project requirement
Ladder / platform / access accessory if specified	Special access equipment if required	Scope and safety responsibility	Project specification
Packing and transport	Delivery protection for long mast sections	Packing method and section identification	Packing list

The BOQ should not assume one pole height or one mast arrangement fits every project. Height and structure should be reviewed with layout, lighting criteria, wind basis, transportation constraints and maintenance access.

Foundation, Anchor Bolt and Base Plate Interface Items

Foundation design is project-specific. However, the BOQ should clearly define what foundation-related interface items are included and what information must be submitted.

Foundation Interface BOQ Items

BOQ Item	Description	Required Detail	Related Document
Anchor bolt set	Bolts, nuts, washers and templates if supplied	Quantity, grade and dimensions as project-approved	Anchor bolt layout
Anchor bolt template	Template for positioning anchors	Hole pattern and installation reference	Template drawing
Base plate drawing	Interface drawing for civil works	Hole layout, plate outline and leveling details	Base plate drawing
Pole reaction data	Structural input for foundation coordination	Reaction forces/moments where required	Structural input package
Foundation drawing support	Supplier input to civil foundation design	Scope boundary and approval responsibility	Foundation coordination record
Earthing / grounding interface	Grounding lug or connection point	Location and project-defined requirement	Electrical / grounding drawing
Grout / leveling interface if specified	Interface under base plate	Scope responsibility	Project specification
Corrosion protection at base	Protection for exposed base/anchor area	Coating or protection requirement	Coating / installation note

Do not write a universal foundation depth, anchor bolt size or base plate thickness into the article or BOQ unless it comes from the project design and qualified structural review.

For deeper structural review, link to the High Mast Pole Foundation & Wind Load Guide.

Luminaire, Bracket and Optic BOQ Items

A luminaire BOQ line should identify more than wattage. It should allow the buyer and consultant to confirm that the quoted luminaire matches the lighting design and project specification.

Luminaire and Optic BOQ Items

BOQ Item	Description	Required Detail	Related Document
LED high mast luminaire	Main lighting fixture	Model, power setting, lumen output, CCT, CRI, IP/IK and driver	Luminaire datasheet
Optical distribution	Beam/optic used for project layout	Optic code or photometric file reference	IES/LDT file
Mounting bracket	Fixture-to-ring or fixture-to-headframe interface	Mounting method, tilt support and compatibility	Bracket drawing
Driver	Luminaire power and control component	Dimming compatibility, surge protection if integrated	Driver datasheet
Fixture cable / connector	Connection to ring or wiring system	Scope and protection level	Wiring detail
Spare luminaire if required	Replacement stock for O&M	Quantity and model match	Spare parts list
Warranty document	After-sales responsibility	Term, coverage and exclusions	Warranty file
Test evidence if required	Compliance or performance evidence	Project-required reports/certificates	Technical submittal

If the BOQ only says "LED flood light" or "LED high mast light" without model, optic, IES/LDT and mounting details, bidders can quote technically different systems under the same item name.

For luminaire power selection, review the High Mast Light Wattage Guide.

IES/LDT, DIALux and Aiming Schedule Items

IES/LDT files, DIALux reports and aiming schedules may not always appear as priced BOQ items, but they should appear as required submittals or linked evidence.

A BOQ should not be separated from the lighting design package. If the BOQ lists one luminaire and the DIALux report uses another model, the tender is not reviewable.

Photometric Evidence Checklist

Item	BOQ / Submittal Role	Required Detail	Related Document
IES/LDT file	Required evidence for proposed luminaire	File must match model, optic and power setting	IES/LDT file
DIALux report	Lighting calculation evidence	Project layout, criteria, pole positions, luminaire model and assumptions	DIALux report
Aiming schedule	Installation and re-aiming evidence	Tilt, rotation and aiming direction where required	Aiming table
Lighting criteria	Basis for design review	Lux, uniformity, glare or other project-defined criteria	Employer / consultant requirement
Calculation assumptions	Review basis	Maintenance factor, calculation plane, grid and obstructions if applicable	DIALux report
Luminaire schedule	Links BOQ and photometry	Model, quantity, optic, power setting	BOQ / datasheet / IES
Night verification if required	Acceptance evidence	Measurement grid and conditions if specified	Commissioning record

The tender should define whether IES/LDT, DIALux and aiming schedule are mandatory submittals. The BOQ should make clear whether these documents are included in the supplier scope.

For design support, review DIALux Simulation Outputs and IES Photometric Files.

Lowering System BOQ Items

The lowering system is often one of the most important missing BOQ areas. Some bidders may include it in the mast system. Others may exclude tools, manuals, spare parts or functional checks.

A BOQ should make the scope explicit.

Lowering System BOQ Items

BOQ Item	Description	Required Detail	Related Document
Luminaire ring / carriage	Supports luminaires and service access	Capacity, fixture positions, compatibility	Ring drawing
Winch / lowering device	Lifting/lowering mechanism	Type, operating method and supplier manual	Lowering-system manual
Wire rope system	Rope and routing system	OEM basis, inspection requirement	System drawing / manual
Sheaves / pulleys	Rope routing components	Location and compatibility	Component drawing
Latch / locking system	Ring support and safety interface	Engagement principle and inspection requirement	System drawing / manual
Headframe	Top mechanical support system	Component layout and interface	Headframe drawing
Trailing cable	Electrical cable through lowering movement	Routing, strain relief, compatibility	Electrical / mechanical drawing
Control box	Lowering system control interface	Scope, protection and operating boundary	Control document
Special tools	Tools required for service	Quantity and custody responsibility	Tool list
O&M manual	Qualified maintenance reference	Language/version and handover requirement	Manual
Functional check	Commissioning of lowering system	Test/witness requirement where specified	Commissioning checklist

The article should not explain how to release a stuck ring, repair a winch, adjust wire rope or bypass safety devices. The BOQ should require supplier evidence and qualified maintenance procedures, not public repair instructions.

For system details, review the High Mast Lighting Lowering System Guide.

Electrical, SPD, Grounding and Control BOQ Items

Electrical scope is another common source of quotation mismatch. One bidder may include control cabinet, SPD and grounding details. Another may assume they are by others.

The BOQ should define responsibility clearly.

Electrical and Control BOQ Items

BOQ Item	Description	Required Detail	Related Document
Electrical cabinet	Enclosure and internal components	Protection, layout, labels, supply boundary	Cabinet drawing
Cable	Power and control wiring	Scope boundary, cable route and termination responsibility	Cable schedule / wiring diagram
SPD	Surge protection device	Location, rating basis and replacement access as project-defined	SPD datasheet
Breaker / protection	Electrical protection components	Scope and coordination boundary	Electrical diagram
Grounding / earthing	Grounding connection and bonding	Project-defined requirement	Grounding detail / test record
Control system	Timer, photocell, dimming or smart control	Profile, interface and responsibility	Control document
Smart monitoring if required	Remote control or monitoring platform	Communication, access, alarm and data scope	Platform / control document
Junction boxes / terminals	Cable termination and protection	Location and enclosure requirement	Wiring diagram
Labeling	Asset ID and circuit identification	Label format and position	Label schedule
Electrical testing	Testing and record requirement	Project-defined tests	Electrical test record

Do not write a universal cable size, SPD rating or grounding resistance. These must come from project electrical design, local codes, employer requirements and qualified electrical review.

Installation and Commissioning BOQ Items

Installation and commissioning may be included in the BOQ, excluded from the supply package or assigned to the EPC contractor. The tender should not leave this ambiguous.

Installation and Commissioning BOQ Items

BOQ Item	Description	Required Detail	Related Document
Delivery inspection	Check delivered items against BOQ	Responsibility and record format	Delivery inspection checklist
Installation support	Supplier or EPC support during installation	Scope boundary and supervision requirement	Project specification
Foundation interface check	Confirm foundation/anchor readiness	Hold point and approval boundary	Foundation release record
Pole installation record	Document mast erection and assembly	Responsibility and inspection record	Site installation record
Luminaire installation	Mount and connect luminaires	Model, quantity and aiming reference	Aiming schedule
Electrical testing	Electrical checks before energization	Tests defined by project rules	Electrical test report
Lowering-system functional check	Confirm lowering system operation by qualified procedure	Test/witness requirement	Commissioning record
Control commissioning	Confirm timer, dimming or smart control	Setting record and acceptance	Control commissioning record
Night verification if required	Confirm lighting result after installation	Measurement method if specified	Night measurement record
NCR closure	Close non-conformances before handover	Corrective-action record	NCR log
Commissioning report	Final system acceptance evidence	Sign-off responsibility	Commissioning report

For a detailed acceptance framework, link to the High Mast Lighting Installation & Commissioning Checklist.

Handover, O&M, Spare Parts and Warranty Items

The BOQ should define whether O&M documents, spare parts, special tools and warranty documents are included. These items can affect long-term maintenance and should not be assumed.

Handover and O&M BOQ Items

BOQ Item	Description	Required Detail	Related Document
As-built drawings	Final installed layout and interfaces	Layout, wiring and mast identification	As-built package
O&M manual	Operation and maintenance documents	Pole, luminaire, lowering system, electrical and control documents	O&M manual
Spare parts list	Critical replacement items	Luminaire, driver, SPD, tools and project-specific spares	Spare list
Special tools	Tools for maintenance or lowering system	Quantity, storage and custody	Tool handover record
Training	Owner/O&M team familiarization if required	Scope and attendees	Training record
Warranty document	Warranty term and claim process	Coverage, exclusions and documentation needs	Warranty file
Maintenance checklist	Future inspection record template	Owner or supplier format	Maintenance log
Serial / asset list if required	Traceability for installed products	Model and serial list	Asset register
Handover file	Complete closeout package	Required index and submission format	Handover acceptance record

For maintenance planning, review the High Mast Light Maintenance Guide.

Responsibility Matrix: Owner, Consultant, EPC and Supplier

A BOQ line item is not complete if responsibility is unclear. The same item may involve the owner, consultant, EPC contractor and supplier.

Responsibility Matrix

Scope Item	Owner / Employer	Consultant	EPC Contractor	Lighting Supplier
Lighting criteria	Defines project need	Sets design criteria	Provides site input	Supports lighting proposal
Site layout	Provides project drawings	Reviews calculation basis	Confirms site constraints	Uses layout for proposal
Pole and mast supply	Approves scope	Reviews technical compliance	Coordinates installation	Supplies pole/drawings
Foundation interface	Provides geotechnical/site data if available	Reviews structural basis	Executes civil works if in scope	Provides pole reactions and anchor layout if required
Luminaire selection	Confirms project preference	Reviews performance evidence	Installs and connects	Provides datasheet, IES/LDT and warranty
DIALux / photometry	Approves target if required	Reviews calculation	Confirms site conditions	Provides report and files if in scope
Lowering system	Defines maintenance requirement	Reviews acceptability	Installs/tests if in scope	Supplies system, manual and evidence
Electrical scope	Confirms power/control requirement	Reviews electrical criteria	Installs/tests if in scope	Provides cabinet/control documents if in scope
Commissioning	Accepts final record	Witnesses/reviews tests	Performs site tests if in scope	Supports product/system checks
Handover	Receives documents	Reviews completeness	Compiles site records	Provides manuals, warranty and spares

The responsibility matrix should be adapted to the contract model. The BOQ should identify who owns each item before pricing begins.

Common Missing Items in High Mast BOQs

Missing Item	Why It Matters	How to Specify It
Anchor bolt template	Without it, civil interface may not match pole base plate	Include anchor layout/template as supplier or civil scope
Base plate drawing	Foundation team needs interface data	Require base plate drawing before foundation works
IES/LDT file	Lighting calculation cannot be verified	Require photometric file matching luminaire and optic
Aiming schedule	Installation cannot reproduce design	Require aiming table if aiming is part of design
Luminaire ring / headframe	Fixture mounting and service access may be unclear	List ring/headframe arrangement and drawing
Winch / lowering system	Maintenance scope may be excluded	Specify lowering system components, tools and manual
Trailing cable	Electrical connection through moving ring may be missed	Include cable routing and compatibility
SPD	Surge protection may be assumed by others	Define SPD scope and location
Grounding / earthing	Safety and code compliance responsibility may be unclear	Define grounding responsibility and record
Electrical cabinet	Bidders may exclude cabinet or control equipment	List cabinet, protection, control and labels
Control settings	Dimming/timer/smart control may not be priced	Define control system and setting documentation
Commissioning record	Acceptance becomes subjective	Include commissioning checklist and sign-off requirement
As-built drawings	Future maintenance becomes difficult	Require final as-built package
O&M manual	Owner may lack maintenance guidance	Include manual and training if required
Spare parts	Long-term maintenance becomes delayed	Define spare list and quantity if required
Warranty document	Claim process may be unclear	Include warranty term, coverage and exclusions

Deviation and Approved Equivalent Items

Tender BOQs often allow substitutions or approved equivalents. This can be useful, but only if equivalent items are reviewed with evidence.

Deviation / Approved Equivalent Table

BOQ Requirement	Possible Deviation	Evidence Required	Approval Party
Luminaire model	Alternative model proposed	Datasheet, IES/LDT, DIALux comparison	Consultant / owner
Wattage	Different power setting	Lumen output, electrical load, photometric evidence	Consultant / owner
Optic	Different beam distribution	IES/LDT and aiming comparison	Lighting reviewer
Pole height	Different mast height	Updated lighting design and structural review	Consultant / owner
Base plate / anchor layout	Different interface	Structural input and drawing	Structural reviewer
Lowering system	Different winch/ring/wire rope arrangement	Drawing, manual, O&M evidence	Consultant / owner
SPD / electrical device	Alternative product	Datasheet and compatibility	Electrical reviewer
Control system	Alternative dimming or smart platform	Control proposal and access details	Owner / consultant
Warranty	Different terms	Warranty document and exclusions	Owner / procurement
Handover document	Alternative submission format	Document index and acceptance impact	Owner / consultant

Hidden deviations create risk. If a supplier proposes an alternative, the BOQ review should require comparable evidence before acceptance.

Do Not Treat BOQ as a Price List

A high mast BOQ is not the same as a public price list.

A price list may show a product and price. A BOQ should define scope, boundaries, quantities, evidence and acceptance requirements.

Avoid Writing	Better BOQ Approach
Price per high mast pole only	Define pole, luminaire, lowering system, foundation interface, electrical scope and handover documents
Fixed package for all projects	Build BOQ from project layout, lighting criteria, wind basis and installation responsibility
Fixed luminaire wattage	Require luminaire schedule, optic, IES/LDT file and DIALux evidence
Fixed foundation quantity	Require project-specific foundation input and civil/structural review
Fixed cable size	Define electrical scope and require project electrical design
Fixed grounding value	Follow local electrical code and project earthing design
Fixed winch or rope size	Require OEM system evidence and project-specific review
Cheapest high mast option	Compare technical scope, evidence, warranty and handover completeness
Universal BOQ template	Use checklist as a review framework, not a legal tender template

A low price with missing scope is not a complete technical bid.

BOQ Review Checklist Before RFQ Submission

Before sending an RFQ to suppliers, review whether the BOQ is clear enough to produce comparable quotations.

BOQ Review Before RFQ

Review Question	Pass / Clarify / Revise
Does the BOQ identify the project application and site type?	Pass / Clarify / Revise
Are pole height, quantity and layout basis stated or referenced?	Pass / Clarify / Revise
Are mast structure, base plate and access details included?	Pass / Clarify / Revise
Are anchor bolt and foundation interface responsibilities clear?	Pass / Clarify / Revise
Are luminaire model requirements or performance requirements defined?	Pass / Clarify / Revise
Are IES/LDT files required for the proposed optic?	Pass / Clarify / Revise
Is DIALux or an accepted lighting calculation package required?	Pass / Clarify / Revise
Is the aiming schedule required if aiming affects design performance?	Pass / Clarify / Revise
Is the lowering system included or excluded?	Pass / Clarify / Revise
Are winch, wire rope, ring, latch, tools and manuals defined?	Pass / Clarify / Revise
Are electrical cabinet, cable, SPD and grounding scopes clear?	Pass / Clarify / Revise
Are control requirements defined?	Pass / Clarify / Revise
Are installation and commissioning responsibilities clear?	Pass / Clarify / Revise
Are handover documents, spare parts and warranty included?	Pass / Clarify / Revise
Are deviations and approved equivalents controlled?	Pass / Clarify / Revise
Can all bidders price the same scope?	Pass / Clarify / Revise

If many items need clarification, the BOQ should be revised before RFQ submission.

BOQ Completeness Scorecard

A scorecard can help the project team quickly assess whether a BOQ is ready for supplier quotation.

Review Area	Complete	Needs Clarification	Missing
Project scope and application
Pole / mast structure
Foundation and anchor interface
Luminaire and optic
IES/LDT and DIALux evidence
Lowering system
Electrical, SPD and grounding
Control system
Installation responsibility
Commissioning records
Handover and O&M documents
Spare parts and warranty
Deviation process

This table can be used as an internal review tool before requesting supplier prices.

Buyer Information Required for Accurate BOQ

The supplier cannot prepare a reliable BOQ if the RFQ contains only a general request such as "quote high mast lights."

Buyer Input Checklist

Buyer Input	Why It Affects BOQ
Project location	Affects wind, corrosion, authority and logistics assumptions
Application area	Road, port, airport, industrial yard or stadium affects layout and optics
Site drawing / layout	Defines mast locations and cable/interface scope
Area dimensions	Supports lighting calculation and mast quantity
Required lux / uniformity	Defines lighting performance requirement
Pole height preference	Must be checked against design and structural requirements
Number of masts	Affects BOQ quantity and system layout
Power supply	Affects cabinet, cable, control and protection scope
Control requirement	Affects timer, dimming, smart control or monitoring items
Wind requirement	Affects pole and structural inputs
Soil / foundation data	Supports foundation interface coordination
Corrosion environment	Affects coating and material requirements
Maintenance access requirement	Affects lowering system and tools
Installation responsibility	Defines whether installation and commissioning are included
Documentation requirement	Defines datasheets, drawings, IES/DIALux and handover package
Tender deadline	Affects document support priority
Warranty requirement	Affects service and spare-parts scope

The more complete the buyer input, the more comparable the supplier BOQ will be.

Request High Mast BOQ and Tender Document Support

A high mast BOQ is easier to prepare when the project evidence chain is defined early.

Sunlurio can support EPC contractors, consultants and project buyers with high mast BOQ review, tender document coordination and engineering submittal preparation.

Send us your project location, layout, application area, pole height requirement, lighting criteria, preferred control scope, wind requirement, foundation information, installation responsibility and handover document requirements.

Sunlurio can help prepare or review:

• High mast BOQ item categories.
• Pole and luminaire schedule.
• Drawings and datasheet matching.
• IES/LDT file coordination.
• DIALux report support.
• Foundation and anchor interface inputs.
• Lowering system scope review.
• Electrical and control scope review.
• Commissioning and handover checklist.
• Supplier submittal checklist.

Request High Mast BOQ and Tender Document Support

Related High Mast Tender Guides

Use these pages to review the high mast lighting tender package and supporting engineering documents:

• High Mast Lighting Tender Specification Guide
• Tender Documents and BOQ Support
• High Mast Lighting Systems
• High Mast Lighting Design Guide
• High Mast Pole Foundation & Wind Load Guide
• High Mast Lighting Lowering System Guide
• High Mast Lighting Installation & Commissioning Checklist
• DIALux Simulation Outputs
• IES Photometric Files

Frequently Asked Questions

What should be included in a high mast lighting BOQ?

A high mast lighting BOQ should include pole/mast structure, base plate and anchor interface, luminaires, brackets, IES/LDT files, DIALux evidence, lowering system, electrical cabinet, SPD, grounding, controls, installation scope, commissioning records, handover documents, spare parts and warranty requirements.

Is a high mast lighting BOQ the same as a tender specification?

No. The BOQ lists measurable scope for pricing and comparison. The technical specification defines performance and requirements. Supplier submittals provide evidence, such as drawings, datasheets, IES/LDT files, DIALux reports and manuals.

Should foundation and anchor bolts be included in the BOQ?

They should be included or clearly assigned if they are part of the supplier or EPC scope. The BOQ should define the anchor bolt package, template, base plate drawing and foundation interface responsibility. Final foundation design remains project-specific.

Should IES/LDT files and DIALux reports be listed in the BOQ?

They may be listed as required submittals or linked evidence rather than priced product items. The BOQ should make clear whether photometric files, DIALux reports and aiming schedules are included in the supplier scope.

How should high mast luminaires and optics be described in a BOQ?

They should be described by model or performance requirement, power setting, lumen output, optic, CCT, CRI, IP/IK, mounting compatibility, control interface and matching IES/LDT file. Wattage alone is not enough.

Should the lowering system be a separate BOQ item?

It is usually better to make the lowering system scope explicit. The BOQ should clarify whether the luminaire ring, winch, wire rope, latch, tools, manuals and functional checks are included.

What electrical and control items are commonly missed in high mast lighting BOQs?

Common missing items include electrical cabinet, cable scope, SPD, grounding/earthing, control system, timer/dimming profile, smart monitoring interface, labels and electrical test records.

Should installation, testing and commissioning be included in the BOQ?

If they are part of the project scope, they should be listed clearly. If they are by others, the BOQ should state that boundary. Commissioning records and acceptance requirements should be defined before procurement.

What handover documents should be requested for a high mast lighting project?

Handover documents may include as-built drawings, pole drawings, luminaire model list, IES/LDT file record, DIALux report, aiming schedule, wiring diagram, lowering-system manual, O&M manual, spare-parts list, warranty file and commissioning report.

Can one BOQ template be used for all high mast lighting projects?

No. A checklist can help structure the review, but each BOQ must be adapted to the project location, lighting criteria, wind basis, soil conditions, authority requirements, employer requirements and contract scope.

Why should a BOQ not be treated as a high mast lighting price list?

A price list shows product prices. A BOQ defines project scope, evidence and acceptance requirements. A low price may hide missing items such as foundation interface, lowering system, SPD, commissioning or handover documents.

What information does a supplier need to prepare a project-specific BOQ?

The supplier needs project location, application area, layout, area dimensions, lighting criteria, pole height constraints, power supply, control requirements, wind basis, foundation information, maintenance requirements, installation scope and handover requirements.

Engineering References

The following references are useful background sources for BOQ, tender, lighting design and high mast project review. They should not be treated as universal BOQ templates or global specifications. Project contracts, employer requirements, local authority rules and qualified professional review take precedence.

• IIIT Delhi Tender for High Mast Lighting - useful as an example of institutional high mast lighting tender documentation.
• Nama Khoi Local Municipality High Mast Lighting Project - useful as a public tender example with high mast lighting procurement context.
• Kareeberg High Masts BOQ - useful as an example of a project BOQ document; project values should not be copied as universal standards.
• ERWAT Tender Annexure / Bill of Quantities - useful background for BOQ scope involving high mast, foundation, cable, commissioning, lowering, winch and distribution board terms.
• Procore: Bill of Quantities in Construction - useful background on BOQ purpose in construction procurement.
• TxDOT Highway Illumination Manual - Conventional vs High Mast Lighting - useful background showing high mast lighting as a design- and context-dependent system.